Top 10 Free Planning Software

The Top 10 Free Planning Software: A Comprehensive Guide

In both personal and professional life, organization and planning are essential for optimizing productivity and efficiency. If you aim to save time and streamline your efforts, there’s no better solution than adopting planning software. Today, planning software has become indispensable for managing your daily schedule, enhancing productivity, and efficiently handling various projects. Thanks to its cloud-based functionality, you can access and track your projects and schedules from anywhere.

10 Free Planning Software

With numerous planning software options available in the market, choosing the right tool tailored to your needs can be a daunting task. To make an informed decision, it’s crucial to understand what planning software is and its key features. Planning software is a computer tool designed to manage tasks and activities within an organization. It enables you to schedule tasks, track progress, and manage the necessary resources. Some planning software also offers advanced features like budget management and risk management. To select the ideal planning software, it’s vital to identify your specific feature requirements, compare available options based on your selection criteria, and, finally, test the software before making a purchase to ensure it perfectly aligns with your expectations.

In this comprehensive guide, we have identified the top 10 planning software options that you can use for free, whether it’s for personal or professional projects. Let’s dive into the details:

1. is an all-in-one platform for team collaboration, project planning, task prioritization, and more. It offers a collaborative workspace where you can have complete control over your tasks and projects in one place. Visualize your team’s workflow for any timeframe, add key objectives, set deadline reminders to boost productivity and organization. _ A new way of working


  • Highly intuitive and user-friendly.
  • Integrates seamlessly with a variety of tools you may already use.


  • Limited features in the free trial.

2. Wrike

Versatile & Robust Project Management Software _ Wrike

Wrike is a comprehensive project management platform designed for teams. It allows you to customize workflows, edit, and review projects directly within the tool. The platform offers advanced customization options for project management and team communication.


  • Offers multiple planning functionalities.
  • Secure and free for up to 5 users.


  • Free storage limited to 2 GB.
  • Advanced features require payment.

3. Hubspot

HubSpot _ Software, Tools, Resources for Your Business

Hubspot provides a comprehensive planning software that enables effective team collaboration. This collaborative tool can integrate with other Hubspot software for total project control. It offers pre-designed templates by marketing specialists, including plans, task lists, calendars, and useful resources to save you time.


  • Integration with other Hubspot marketing and collaborative tools.
  • Available in various languages, including French.


  • Limited features in the free version; premium options available at a cost.

4. Teamwork

The All In One Project Management Platform -

Teamwork is a multifunctional project management tool designed for remote collaboration. It combines remote collaborative work, instant communication among team members, and customer service features, such as ticket assignment and customer email tracking, in one platform.


  • Ideal for remote planning and collaboration.
  • Free plan supports up to 5 users.


  • Free plan includes limitations, including 2 projects and 100MB of storage.
  • Available only in English.

5. Favro

Favro is a planning application designed to facilitate easy and efficient project management for teams. It offers intuitive and user-friendly features for activity planning. Whether you’re a startup or an experienced business group, Favro meets the needs of most business types, from workflow management to reporting.

Favro _ The Agile Collaborative Planning App for SaaS & Games

6. Toggl

Toggl is an effective team planning and project management tool. It automates task creation and delegation, providing clear visibility into project task progress. If your team often collaborates on projects across departments, Toggl can be invaluable.

Toggl_ Time Tracking Software, Project Planning & Hiring Tools


  • Unlimited projects for up to 5 users in the free plan.
  • Excellent visibility into team work.


  • Advanced customization requires payment.
  • Available only in English.

7. Asana

Manage your team’s work, projects, & tasks online • Asana

Asana is a popular online project management tool with customizable task, project, and team management features. It’s designed for smoother, clearer, and more efficient team work. Asana even provides an inbox feature.

8. Paymo

Paymo™ - Project Management, Time Tracking, and Invoicing for Small Businesses

Paymo is a modern and intuitive project management application for on-time project completion. It seamlessly integrates planning, organization, task management, time tracking, collaboration, and billing. Paymo is ideal for freelancers and small teams.


  • Kanban boards with precise tracking.
  • Time tracking with hourly billing.


  • Free plan limited to 1 user.
  • Available only in English.

9. Zoho Workerly

Temporary staffing software _ Manage your temps better - Zoho Workerly

Workerly by Zoho is workforce planning software designed for agencies. It allows you to assign the right jobs to temporary workers, meet client expectations, and manage invoices, all from a single interface. Everything is synchronized and visible in real-time.


  • Clear and customizable dashboards.
  • All-in-one scheduling platform.


  • Free plan limited to 2 assignments and 2 clients.
  • Free storage limited to 256 MB.

10. Trello

Trello is a popular, visually-oriented, and free tool for organizing and tracking various types of projects. It’s based on the Kanban methodology, involving moving tasks along customizable “cards.” Trello can be integrated with over 100 key tools.


  • Unlimited integration with +100 management tools.
  • Great for simple project management.


  • Limited for complex projects.

What Is Planning Software?

Planning software is a computer-based tool that allows you to manage the various tasks of a project and organize them over time. It also enables you to monitor the project’s progress and identify potential issues. There are several planning software options, some free, and others paid. It’s essential to choose the software that best suits your needs based on the project’s complexity and your own computer skills.

How to Choose the Right Planning Software

With numerous planning software options available, selecting the best one for you and your business can be challenging. Here are some tips to help you choose the planning software that best suits your needs.

  1. Determine Your Planning Needs: Decide whether you require software to manage your time, schedule, or both. Some software specializes in one or the other, so choose accordingly.
  2. Identify Desired Features: Determine which features you want in your planning software. Do you require it to integrate with other applications, such as your calendar or email? Are tools for task and project management important to you? Do you require reports and statistics to track progress? Once you have a clear idea of your needs, start comparing different planning software options.
  3. Read User Reviews: Take the time to read reviews from other users and watch videos and tutorials to ensure that the software is user-friendly. Also, check its compatibility with your operating system and other applications to avoid potential issues.
  4. Compare Pricing: While there are many free planning software options available, it’s important to compare their features and limitations. Some free options may not be as robust as paid ones. Evaluate whether the software’s cost justifies the additional features it offers.

In conclusion, there is no one-size-fits-all planning software, but you can find the right tool for your needs by carefully comparing the available options in the market. Planning software can be a game-changer for enhancing your business’s organization and productivity, so don’t hesitate to invest in the right one.

Why Managers Need Planning Software

Managers should centralize all their tasks and responsibilities to ensure they are clearly identified and displayed in a single document. This prevents confusion and errors among employees regarding their roles and tasks. You should be able to prioritize your activities within a planning tool. A time slot planning feature is useful in any planning tool, allowing you to be prepared for emergencies. It displays all upcoming and assigned activities. These tools enable you to set the priority level for each task and add email reminders to stay informed about upcoming deadlines.

If you’re looking to broaden your research, I recommend reading the article on the best tools to find project management software.